Category: Writing Tips

Cheers! A New Year brings new beginnings! Start out the New Year with renewed focus on building relationships with current and potential customers. Now is the perfect time to organize your marketing strategy for the year. Specifically, let’s look at digital newsletters. Email marketing is a staple among businesses and nonprofits who want to communicate regularly with their target audience. An effective email marketing campaign helps businesses and nonprofits build relationships that lead to sales and donations. Monthly or bi-monthly newsletters keep organizations top-of-mind with customers needed specific products or services.

Marketing Tips for Email Campaigns

We recommend three steps for E-newsletter campaigns. First, focus on the email list. Second, identify your sales message. Third, create and send a clean, well-organized newsletter with a clear CTA. Implement these three email marketing tips to get the most out of your campaigns this year.

1. Review your email list to increase ROI

Email List Review Strategies

• Merge the duplicate addresses
• Review bounced emails and correct any typos
• Delete bounced emails of contacts whose emails don’t go through
• Add new clients and contacts you encountered in the past year
• Segment the lists into categories for targeted campaigns

2.  Create a sales message that incites a response

Sales Message Strategies

• Identify the sales message that your audience responded to in the past
• Determine sales goals and the best messaging to achieve these goals
• Personalize the greeting, “From” field, and content
• E-newsletter goals look different for each organization, but all email marketing campaigns should be timely, engaging, and relevant to a target market.

3. Design an email campaign that engages the reader

E-Newsletter Design Strategies

• Create a mini-me of your website for branding that’s recognizable and trustworthy.
• Include a navigation bar with links to your website, encouraging readers to engage with your organization online.
• Write short paragraphs of 50-150 words, with links to the full stories on your website.
• Organize your message, and keep it clutter-free. Stick with 1-2 typefaces.
• Place your main message at the top of the page with a button and call to action (CTA) where readers immediately see it. The CTA should be clear and should stand out.
• Place secondary messages below the main message. Don’t overwhelm readers with too much information.
• Write a concise, engaging subject line that catches readers’ attention. Add a sense of urgency to the subject line, so recipients open the email.

Contact Us for Email Marketing Campaigns

For an effective email marketing campaign, organizations require a usable database of email addresses, a content plan, and a strategy identifying who, when, and what to communicate. “Strengthening Communication Strategies” belongs at the top of your New Year’s resolutions list this year. We can help! Contact us today.

A common misconception we run into is this: A great product will sell itself. If you have an exceptional product or service, people are bound to discover it. Right? In a crowded, competitive marketplace, that’s wishful thinking. Today’s sellers are competing against thousands of brick-and-mortar shops and online retailers. What buyers need is confidence in your product – and confidence in you. You gain customer confidence with the KLT factor: Know, Like, Trust. Customers want to be confident in your brand and your team before they’re confident in your product or service. That’s why your website content marketing is so important.

What Do Customers Want to Know?

When potential customers visit your website, you have minutes – sometime seconds – to connect with them and answer their questions. They want to know:

• Can I use this product or service?
• What makes this brand different than others?
• Am I excited about the possibilities this brand represents?
• Do I believe in the brand enough to make a purchase?

Your audience is looking for content marketing with a clear message, professionalism, and a story that resonates with them. This means that your website needs to go beyond the basics of what you do. In addition, you need to tell why it matters so buyers want to be a part of the story, too.

Brand Storytelling Ideas

Here are a few brand storytelling ideas for content marketing on your website.

1. Focus on the Home Page

Provide a quick, compelling overview of your brand on the Home page. Your Home page is like a business card on steroids. Keep it visual, and let the photos do most of the talking. Publish photos of people enjoying your products and services, not just products on a shelf.

2. Emphasize Your Key Selling Points

Tell a story about what differentiates you from the competition. Instead of just describing your brand in generic terms like everyone else in your industry, lead with what makes you distinct. Maybe it’s your techniques, awards, customer service, or experience in the industry.

3. Tell Your Story in Sales Language

Instead of saying, “Our beef jerky is high in protein and B vitamins” say, “The protein-rich jerky is packed with B vitamins for an energy pick-me-up.” Of course, you don’t want your marketing content to be over-the-top salesy or robotic-sounding. You want content to be conversational and easy to understand.

4. Publish a Video

A short video introduces your brand to the audience and allows viewers to connect with your team and your story in just a few seconds. Even if the video isn’t super-polished, it can be effective. Videos catch the eye and attention of your audience.

5. Offer Solutions to Customers’ Pain Points

Highlight the ways that you make your customer’s life easier. Do you offer small production runs? Quick turn-around times? Flexible ordering? Tell a story of how your brand connects with your customers’ goals.

Believable Content Marketing

Your customers are out there, waiting to know, like, and trust your brand. Make your content intentional, and give them a reason to believe in you and feel confident buying from you. Lastly, don’t just educate your audience. Empower them to feel good about their purchasing decision. Contact us today. We have so many other marketing tips to share! We love helping businesses and nonprofits achieve their marketing goals.

I just participated in a webinar that shocked me: “Will AI Tools Replace Salespeople?” AKA “Will AI Tools Replace Content Marketers like Me?” If it takes 15 minutes to write a blog versus 2 hours, why write a blog? Artificial intelligence allows you to type in several prompts which the bots use to churn out a first draft in moments. With a few more prompts, AI edits the blog to your liking. It’s like having a copywriter at your side – a writing assistant with access to more knowledge than you could ever comprehend.
My mind raced: Should I use AI to write marketing content? Why not? How? But the thought that shocked me even more was this: Will my clients use AI instead of me? Is human writing, either ghostwritten or byline copy, now obsolete? Will I be out of a job?

AI Churns Out Marketing Material

In case you’re new to AI, its use is already widespread. The webinar I watched focused on ways AI is used in sales. AI completes tasks like researching prospects, developing personas, and taking notes at virtual meetings. Additionally, AI produces content marketing material. For example, AI drafts emails, website content, social media posts, customer letters, product descriptions, blogs, proposals, marketing presentations, and on and on. AI can develop everything from a catchy subject line to a 600-word blog. Where does that leave me? Instead of fighting AI, it’s best to leverage it instead. Let computers do what they do best, and humans do what we do best. Instead of comparing my worth to a computer’s, I need to look at what value I bring to the table as a human being.

The Value People Bring to Marketing

First of all, as a professional writer, I understand the nuances of language. Because of this quality, my blogs and website content have a conversational tone. My writing encourages readers to settle in for a good read and hopefully, join the conversation. Words aren’t used out of place, which is a telltale sign of computer-generated text. Second, my instincts allow me to write and structure text in a way that flows, transitions, and reaches the audience on a personal level. After 15 years working in journalism and marketing, I developed the intuition for writing in a way that people want to read it.

Original, People-First Content Writing

Third, my writing is original, not duplicated in hundreds of other places online. The anecdotes and brand messaging are mine or my client’s, not computer-generated and impersonal. Google loves helpful, reliable, and people-first content. According to Google, original content is one of the key best practices to improve a website’s Search Engine Optimization (SEO) and ranking on Google Search.

Creativity & A Personal Touch

Fourth, creativity is another advantage I have over a computer. Of course, marketing content isn’t written like a poetry book or spy novel. Yet compelling creative writing trumps automated text every time. A human touch helps to engage a human audience. Along those same lines, a human writer builds rapport with an audience. From what I see, AI language models are getting really good at word flow and tone, but AI always struggles with personalizing content for a small businesses and organizations. Unlike AI, I can have a conversation with clients to get them thinking about a target audience, theme, and first-person accounts. I know my clients and their businesses, so I offer them a personal touch. Truly, that’s a big advantage I have over AI. AI can’t understand the person or organization I’m working with the way that I can.

Trustworthy & Authentic Interactions

When readers see my byline month after month, they feel a connection. As a writer and reader, we form a relationship. Of course, anyone in business knows the value of relationship-building. Computers can’t show empathy or camaraderie like we can as humans.

Lastly and probably most importantly, is trust. Trust plays such an important role in starting and maintaining relationships. People buy from brands they trust, and authentic, personal interactions build that trust. AI isn’t always good at differentiating between true and false information. I can ask AI to write an article, but the information in the article might be totally wrong. Erroneous information damages a client’s credibility and destroys trust.

AI is a Tremendous Tool But Not My Replacement

So, despite my knee-jerk reaction, I’m confident that I won’t become a dinosaur in the age of artificial intelligence and machine learning. AI presents tremendous tools for small business marketing and management, but AI isn’t a replacement for the human marketing teams – or little ol’ me. That’s a relief! Let’s get together, human to human, to talk about content marketing.

I have been correcting people’s grammar since I was a kid, and I turned this annoying habit into a career. Editing is one of my favorite things to do. Previously, while working as a newspaper editor, I edited hundreds of news briefs and newspaper articles every week. Editing became so natural that I edited in my sleep. Lest you think I was sleeping on the job, let me explain. Sometimes, I’d wake up at night, dreaming that I am writing and editing the news. Proofreading certainly comes easily to me.

4 Website Editing Options

So, when a client asked me to edit her webpages, I jumped at the chance. But first, we had to agree upon terms. Essentially, I needed to know the type of editing to do. Thus, I gave her four options:

1. Proofread and edit for grammar and sentence structure
2. Style and format for consistency and readability (For example, some pages have multiple fonts.)
3. Reword from a customer’s perspective (I wrote a marketing blog about this.)
4. Reword for Search Engine Optimization (SEO) by using keywords in text, headings and subheadings

Content Marketing Solutions

My client requested all of the above. Here’s why:

• Webpages need to be free of grammatical and spelling errors. Essentially, organizations lose credibility with their audience if their webpages contain errors.
• Webpages also need to be inviting, designed with a clean and fluid layout that attracts the eye and encourages browsing.
• Websites that are easy to read keep visitors engaged, making them more likely to act. Readability requires short sentences, active voice, and conversational writing.
• Website content needs to be client-focused, telling the client’s story, addressing the client’s concerns, and offering a solution.
• Search engines like Google crawl and index the internet. The keywords on websites match the search terms that users type into a search bar, and text allows search engines to show the website on a results page.

Search Engine Optimization (SEO)

Both text and images tell a story, but search engines read text only, not images. My client’s Home page showed a banner image with text written within the image. Although the text looked appealing and included keywords, the text wasn’t searchable. The bots indexing the internet read this as an image only, ignoring the keywords inside. Therefore, for the best results, keywords should be published as text separate from images. Additionally, images should have alt text. Alt text is a written description of what is depicted in a photo. This text allows search engines to crawl and rank a website while also assisting visually impaired readers understand what’s displayed on a webpage.

Proofreading & Editing Webpages

Proofreading and editing webpages are more complex skills than they seem at first glance. That’s why it helps to work with a content marketing professional with years of editing experience. Contact me today to get started.

To read more about website writing and content marketing, visit How to Write a Wicked Webpage.